The new Fair Data Principles, come into effect on 1
April 2020 (after a twelve month transition period from 1 April 2019).
During the transition period, current Fair Data organisations must adopt their processes to the new requirements and demonstrate adherence to the new Principles. In line with this a Fair Data checklist must be completed by all organisations and submitted to MRS Fair Data team upon their Company Partner and/or Fair data 2020 renewal.
New organisations seeking Fair Data accreditation will be assessed against the new Principles from 1 April 2019.
The new Fair Data Principles are:
Principle 1:
We will ensure that
all personal data is processed in line with the reasonable expectations of
individuals of our use of their personal data.
Principle 2:
We will only use data
for specified purposes and be open with individuals about the use of their
data, respecting individuals’ wishes about the use of their data.
Principle 3:
We will make sure that
individuals have easy access to their personal data that we hold, and that we
tell them how we use it and how they can exercise their rights over it.
Principle 4:
We will only collect
personal data that we need and will protect it and keep it secure, removing
personal data as soon as it is no longer needed.
Principle 5:
We will ensure staff
and all persons involved with our organisation understand that personal data is
just that – personal – and ensure that it is treated ethically and with
respect.
Principle 6:
We will ensure that
the vulnerable and under-age are properly protected by the processes we use for
data collection, use and management.
Principle 7:
We will manage our
data supply chain to the same ethical standards we expect from other suppliers.
Principle 8:
We will ensure that
ethical best practice in personal data is integral to our procurement process.
Principle 9:
We will ensure that
all staff and persons involved with our organisation who have access to
personal data are properly trained in its use.
Principle 10:
We will ensure that privacy
vulnerability is risk assessed and controls to protect privacy are embedded in
the design and development of all our processes including our software, systems
and services for the collection and use of personal data.
Principle 11:
We will ensure that we
can adequately resource and demonstrate our responsibility for compliance with
data protection requirements.
Principle 12:
We will only use
personal data if we are confident that the Fair Data Principles have been
applied throughout our organisation.
Members and Company Partners are regulated under the MRS Code of Conduct. This Code covers the collection and use of personal data and emphasises the need to protect all participants from harm - particularly the young and vulnerable. The core principles of Fair Data work in tandem with the MRS Code of Conduct.
>> Read our Fair Data FAQs
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